Agenda Item AGENDA STAFF REPORT ASR Control 26-000116
MEETING DATE:	04/14/26
legal entity taking action:	Board of Supervisors
board of supervisors district(s):	All Districts
SUBMITTING Agency/Department:	Registrar of Voters (Approved)
Department contact person(s):	Bob Page (714) 567-7620
	Kim Hostler (714) 567-5107

Subject: Renewal of Various Real Property Licenses for Ballot Drop Box Locations

ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Consent Calendar

3 Votes Board Majority

Budgeted: N/A

Current Year Cost: N/A

Annual Cost: N/A

Staffing Impact:

No

# of Positions:

Sole Source: N/A

Current Fiscal Year Revenue: N/A

Funding Source: N/A	County Audit in last 3 years: No
Levine Act Review Completed: N/A

Prior Board Action: 07/14/2020 #33

RECOMMENDED ACTION(S):

Approve and authorize the Registrar of Voters or designee to execute various renewals of leases and licenses of real property for ballot drop box locations for terms not to exceed five years, at no cost to the County, in substantially the form attached with minor modifications under certain conditions.

SUMMARY:

Authorizing the Registrar of Voters or designee to execute renewals of certain acquisition leases and licenses of real property for ballot drop box locations will allow the Registrar of Voters to secure the use of locations needed for the provision of State-mandated election-related activities.

BACKGROUND INFORMATION:

The County held its first Voter’s Choice Act election in March 2020. For that election, multiple polling places were replaced by neighborhood Vote Centers, which were carefully selected facilities that are highly accessible and open for four to 10 days prior to election day. Each registered voter received a vote-by-mail ballot automatically and had the option to return their ballot via secured ballot drop boxes located throughout the county, the minimum number of which is prescribed by California Elections Code Section 4005. To comply with this requirement, the Registrar of Voters, in collaboration with the Chief Real Estate Officer, executed 188 Vote Center licenses and 98 ballot drop box licenses. Additionally, the Registrar of Voters provided informational workshops, sessions and training on the Vote Center voting in facilities that necessitated the execution of similar licenses.

On July 14, 2020, the Board of Supervisors (Board) granted delegated authority to the Registrar of Voters pursuant to Government Code Section 25350.51 to negotiate and execute small leases and licenses to acquire rights to use real property for election purposes for terms not to exceed five years. These licenses for ballot drop boxes have been granted at no cost to the County.

The following agreements were previously contracted for five-year terms under this delegated authority, so Board approval is now necessary to extend or renew their terms. Authorization by the Board to execute agreements in substantially the same form as the attached Model License with minor modifications that do not materially increase County costs or liability, subject to review and approval by County Counsel and CEO-Risk Management, will allow the Registrar of Voters to continue providing the same service locations for ballot drop boxes that voters have become accustomed to using.

Name	Address	City
ARTIC	2626 E Katella Ave	Anaheim
Chaparral Park	1770 W Broadway	Anaheim
East Anaheim Community Center	8201 E Santa Ana Canyon Rd	Anaheim
Euclid Branch Library	1340 S Euclid St	Anaheim
Granada Square	1048 N State College Blvd	Anaheim
Magnolia Baptist Church	720 S Magnolia Ave	Anaheim
Ponderosa Family Resource Center	320 E Orangewood Ave	Anaheim
Sage Park	1313 W Lido Pl	Anaheim
The Esplanade	3001 Red Hill Ave	Costa Mesa
A.R. Mart	1701 W Orangethorpe Ave	Fullerton
Golden West College	15744 Goldenwest St	Huntington Beach
Vista Centre	17483 Beach Blvd	Huntington Beach
UCI Parking Lot 5	405 W Peltason Dr	Irvine
Orange County Fire Authority Station 58	58 Station Way	Ladera Ranch
Laguna Hills Community Center	25555 Alicia Pkwy	Laguna Hills
Laguna Niguel/Mission Viejo Metrolink Station	28200 Forbes Rd	Laguna Niguel
Orange County Fire Authority Station 49	31461 Golden Lantern	Laguna Niguel
South Orange County Family Resource Center	22481 Aspan St	Lake Forest
Jim Johnson Memorial Sports Park	560 Avenida Vista Hermosa	San Clemente
San Clemente City Hall	910 Calle Negocio	San Clemente
San Clemente Municipal Golf Course	150 E Avenida Magdalena	San Clemente
Albert D. Salgado Community Center	706 N Newhope St	Santa Ana
Bomo Koral Park	900 W Macarthur Blvd	Santa Ana
Carl Thornton Park	1801 W Segerstrom Ave	Santa Ana
Centennial Education Center	2900 W Edinger Ave	Santa Ana
Memorial Park	2102 S Flower St	Santa Ana
Santa Ana Regional Transportation Center	1000 E Santa Ana Blvd	Santa Ana
Boys & Girls Club of Tustin	580 W 6Th St	Tustin
Tony Lam Park (Formerly Park West Park)	8301 W Mcfadden St	Westminster
West County Professional & Medical Center	14120 Beach Blvd	Westminster

Compliance with CEQA: This action is not a project within the meaning of CEQA Guidelines Section 15378 and is therefore not subject to CEQA, since it does not have the potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The approval of this agenda item does not commit the County or District to a definite course of action in regard to a project since the action authorized herein is a fill dirt license and a lease agreement. This proposed activity is therefore not subject to CEQA. Any future action connected to this approval that constitutes a project will be reviewed for compliance with CEQA.

FINANCIAL IMPACT:

N/A

STAFFING IMPACT:

N/A

ATTACHMENT(S):

Attachment A- Elections Code Section 4005
Attachment B- Government Code Section 25350.51
Attachment C- Model License Agreement