Agenda Item AGENDA STAFF REPORT ASR Control 25-000691
MEETING DATE:	04/14/26
legal entity taking action:	Board of Supervisors
board of supervisors district(s):	All Districts
SUBMITTING Agency/Department:	Sheriff-Coroner (Approved)
Department contact person(s):	Brian Wayt (714) 647-1803
	Dave Fontneau (714) 704-7919

Subject: Approve Motorola Solutions, Inc. Contract for 800 MHz Equipment

ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Discussion

3 Votes Board Majority

Budgeted: N/A

Current Year Cost: N/A

Annual Cost: N/A

Staffing Impact:

# of Positions:

Sole Source: Yes

Current Fiscal Year Revenue: N/A

Funding Source: N/A	County Audit in last 3 years: No
Levine Act Review Completed: Yes

Prior Board Action: 12/15/2020 #S37F, 5/5/2015 #12, 10/1/2013 #3, 4/20/2010 #8

RECOMMENDED ACTION(S):

Find that the project is categorically exempt from the California Environmental Quality Act (CEQA), Class 1 (Existing Facilities) pursuant to CEQA Guidelines Section 15301.

Authorize the County Procurement Officer or Deputized designee to execute, on behalf of the County of Orange and the 800 MHz Countywide Coordinated Communications System Partnership, the five-year sole source County of Orange and Motorola Solutions, Inc. Contract, for Various Products, Equipment, Software from Motorola’s Price Book, and Related Services, effective upon Board of Supervisors approval.

Authorize the County Procurement Officer or Deputized designee to make minor modifications to the price pages.

SUMMARY:

Approval of the sole source agreement with Motorola Solutions, Inc. will allow the Sheriff-Coroner to define pricing for Motorola equipment and services in support of the Countywide Coordinated Communications System which serves as the County's public safety radio system.

BACKGROUND INFORMATION:

The Sheriff-Coroner Department (Sheriff) operates and maintains the 800 MHz Countywide Coordinated Communications System (CCCS), which provides centralized, interoperable voice radio communications for the County and its 34 cities, including all public safety and public service agencies, as well as a number of private, state and federal agencies that provide support to the above agencies and/or have relevant communications requirements. The County entered into a $70.4 million contract with Motorola Solutions, Inc. (formerly Motorola Inc.) (Motorola) in September 1995 to provide the 800 MHz CCCS integrated radio communications system.

This is a sole source contract. The 800 MHz CCCS consists of Motorola's Astro 25 technology, which includes certain specialized features including, but not limited to, Radio Management, Group Services and Location on Push To Talk, which are embedded in both the infrastructure and the subscriber equipment (e.g., mobiles, portables, control stations, etc.). In addition, Motorola equipment is capable of encrypted voice transmission, utilized by all law enforcement and fire agencies throughout the County. Only Motorola equipment is capable of proprietary encryption features that can remotely inhibit and zeroize lost or stolen equipment. Mobile, portable and fixed station equipment operated by participating CCCS agencies must include all the same feature sets in order to be utilized on the 800 MHz CCCS network. This expert technical support from the system engineers and equipment manufacturer is critical to maintain the integrity and performance of the 800 MHz CCCS, to effectively troubleshoot system problems, and expedite system and equipment restoration.

The following table details the contract history with Motorola:

Board of Supervisors (Board) Approved	Amendment Number or Contract	Contract Term	Contract Amount	Comments
4/20/10	Contract	4/20/2010 – 5/20/2015	-	Board approved new price book.
10/1/13	Contract	10/1/2013 – 9/30/2014	$495,497	Board approved the 800 MHz CCCS Partnership, Contract MA-060-14010409 with Motorola to upgrade radio equipment, in an amount not to exceed $495,497.
5/25/15	Contract	5/21/2015 - 5/20/2020	-	Board approved new price book.
12/15/20	Contract	5/21/2020 – 5/20/2025	-	Board approved new price book.

Sheriff now requests Board approval to execute the Motorola contract as referenced in the Recommended Actions. The contract defines negotiated prices and/or discounts for certain radio communications equipment and services that apply directly to the operation of the County’s Motorola SmartZone® 800 MHz CCCS. It may be necessary from time to time to add or delete certain products or items identified on the price pages contained within the contract; therefore, authorization is requested to allow for minor modifications to the price pages without further Board action.

Sheriff has verified there are no concerns that must be addressed with respect to Contractor's ownership/name, litigation status or conflicts with County interests. The Orange County Preference Policy is not applicable to this sole source contract.

Compliance with California Environmental Quality Act (CEQA): The proposed project is categorically exempt (Class 1) from the provisions of CEQA pursuant to CEQA Guidelines Section 15301, because it provides for the operation, maintenance, repair, and minor alteration of public facilities or mechanical equipment involving negligible or no expansion of existing use.

FINANCIAL IMPACT:

There is no financial impact associated with this pricing contract. Authorized agencies wishing to procure items through the contract will issue individual purchase orders to Motorola or its authorized agents to purchase equipment based on the items, conditions and pricing set forth in this contract.

STAFFING IMPACT:

N/A

ATTACHMENT(S):

Attachment A - Contract MA-060-25011124