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Agenda Item
ASR
Control 21-000192 |
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MEETING DATE: |
04/13/21 |
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legal entity taking action: |
Board of Supervisors |
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board of supervisors
district(s): |
All Districts |
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SUBMITTING
Agency/Department: |
Sheriff-Coroner
(Approved) |
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Department contact
person(s): |
Brian Wayt (714) 647-1803 |
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Dave Fontneau (714) 704-7919 |
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Subject: Retroactive Approval of HP
Inc. Invoices
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ceo CONCUR |
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Clerk of the Board |
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Concur |
No Legal Objection |
Discussion |
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3 Votes Board Majority |
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Budgeted: Yes |
Current Year Cost:
$47,318 |
Annual Cost:
N/A |
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Staffing Impact: |
No |
# of Positions:
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Sole Source:
No |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: N/A
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RECOMMENDED ACTION(S):
Retroactively authorize the
County Procurement Officer or authorized Deputy to pay HP Inc. invoices for
Mobile Data Computers in an amount not to exceed $47,318.
SUMMARY:
Retroactive approval of the HP Inc. invoices will allow the Sheriff-Coroner Department to pay the vendor for Mobile Data Computers.
BACKGROUND INFORMATION:
The Sheriff-Coroner Department (Sheriff) requests retroactive approval on invoices from HP Inc. in the amount of $47,318 for the purchase of Mobile Data Computers (MDCs), which are utilized for the purpose of reporting, transmitting or receiving radio calls/messages to and from 9-1-1 dispatch, providing operational status, assignments, assignment disposition, inquiries, information and a communications link between deputies and Sheriff.
Such MDCs are crucial in establishing communications for electronic call dispatching, data communication between field officers and radio traffic. These MDCs are used for police communications that are critical in responding to any emergency.
These invoice approvals are submitted for retroactive Board of Supervisors' (Board) approval as the purchases were made without a contract being in place. An error occurred and MDCs were being procured using a subordinate contract with Hewlett Packard Enterprise Company for computer equipment (servers and storage) that had been issued against a County Regional Cooperative Agreement. Staff has been counseled to ensure that they are using the correct contract to procure needed items.
The following invoices are pending:
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Invoice # |
Date of
Purchase |
Cost |
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9009795543 |
12/18/2019 |
$ 1,907.77 |
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9009869409 |
1/3/2020 |
$ 156.64 |
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9009891401 |
1/3/2020 |
$ 82.01 |
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9010169107 |
1/3/2020 |
$ 259.76 |
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9010383709 |
1/3/2020 |
$ 88.93 |
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9010387335 |
1/3/2020 |
$ 3,413.39 |
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9010389744 |
1/3/2020 |
$ 1,083.42 |
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9010416486 |
1/3/2020 |
$ 820.02 |
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9010475659 |
1/3/2020 |
$ 21.28 |
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9009869410 |
1/3/2020 |
$ 111.37 |
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9009891402 |
1/3/2020 |
$ 127.28 |
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9010158972 |
1/3/2020 |
$ 259.76 |
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9010383710 |
1/3/2020 |
$ 177.86 |
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9010387337 |
1/3/2020 |
$ 3,413.39 |
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9010389745 |
1/3/2020 |
$ 1,216.06 |
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9010416488 |
1/3/2020 |
$ 1,640.04 |
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9010513930 |
1/3/2020 |
$ 21.28 |
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9010383708 |
1/3/2020 |
$ 88.93 |
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9010387336 |
1/3/2020 |
$ 3,413.39 |
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9010389746 |
1/3/2020 |
$ 1,083.42 |
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9010416490 |
1/3/2020 |
$ 820.02 |
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9010513929 |
1/3/2020 |
$ 21.28 |
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9010300445 |
1/14/2020 |
$ 8,293.96 |
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9010449272 |
1/14/2020 |
$ 42.56 |
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9010300448 |
1/14/2020 |
$ 8,293.96 |
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9010449273 |
1/14/2020 |
$ 42.56 |
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9010300446 |
1/28/2020 |
$ 4,146.98 |
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9010449274 |
1/28/2020 |
$ 21.28 |
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9010225600 |
1/23/2020 |
$ 4,125.70 |
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9010537207 |
1/23/2020 |
$ 42.56 |
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9009887649 |
1/27/2020 |
$ 2,080.34 |
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Total Invoice Amount: |
$ 47,317.20 |
FINANCIAL IMPACT:
Appropriations for these invoices are included in the Sheriff-Coroner's FY 2020-21 Budget for Budget Control 060 and Fund 13R.
STAFFING IMPACT:
N/A