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Agenda Item
ASR
Control 24-000158 |
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MEETING
DATE: |
03/26/24 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
5 |
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SUBMITTING Agency/Department: |
John
Wayne Airport (Approved) |
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Department contact person(s): |
Charlene
Reynolds (949) 252-5183 |
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Richard
Steele (949) 252-5264 |
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Subject: Award Airport Parking Management
and Shuttle Services Operating Contract
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ceo CONCUR |
County Counsel Review |
Clerk of the Board |
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Concur |
Approved
Agreement to Form |
Discussion |
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3
Votes Board Majority |
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Budgeted: Yes |
Current Year
Cost: $3,000,000 |
Annual Cost: FY 2024-25 $12,000,000 |
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Staffing Impact: |
No |
# of Positions: |
Sole Source: No |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: N/A |
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RECOMMENDED
ACTION(S):
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1. |
Find that the project is categorically
exempt from the California Environmental Quality Act (CEQA), Class 1
(Existing Facilities) pursuant to CEQA Guidelines section 15301. |
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2. |
Approve the
selection of Ace Parking III, LLC for award of the Airport Parking Management
and Shuttle Services Contract at John Wayne Airport and authorize the County
Procurement Officer or Deputized designee to execute the Contract in an
amount not to exceed $60,000,000, effective upon approval, for five years
upon execution of all necessary signatures, with the option to renew for one
additional two-year term upon Board of Supervisors’ approval. |
SUMMARY:
Award of the Airport Parking
Management and Shuttle Services Operating Contract to Ace Parking III, LLC will
provide greater operational flexibility in the management of the parking
facilities, valet parking and shuttle services at John Wayne Airport. Ace
Parking III, LLC will offer unique opportunities to generate revenue through
optional enhancements while facilitating the continued safe and efficient
transportation of John Wayne Airport passengers and employees between remote
parking lots and the Thomas F. Riley Terminal.
BACKGROUND
INFORMATION:
John
Wayne Airport (JWA) determined that combining the parking facilities, valet and
shuttle services contracts into a single contract achieves greater operational
flexibility and cost efficiencies for the operator and JWA while providing
substantial benefits by: 1) allowing the operator to share a pool of staff that
can operate the parking facilities, and offer valet (including car wash) and
shuttle services; 2) eliminating the need for separate operator management
teams; and 3) removing redundancy in the administration of two similar
contracts in the areas of contract compliance, accounting and insurance.
On
August 1, 2023, JWA released a Request for Proposal (RFP) for Airport Parking
Management and Shuttle Services on the County’s online bidding system. JWA
received six proposals by the deadline of October 4, 2023.
The
Scope of Work includes management of self-park operations in designated parking
structures and parking lots, the employee parking lot, the commercial hold lot
and the cell phone lot using JWA’s existing parking access and revenue control
system. The Scope of Work also includes janitorial and maintenance services in
identified parking areas. In addition, the operator will operate and manage
valet parking and offer, either directly or through a subcontractor, car wash
and detail services to valet customers at the designated location. Services
also include the operation of a Courtesy Shuttle and Employee Shuttle routes.
Proposal
Evaluation
On November 2, 2023, the RFP evaluation
panel reviewed the six written proposals. The four highest-rated proposers
successfully moved on to Phase II of the evaluation and oral interviews on
November 16, 2023.
The proposals were rated based on
the following predetermined criteria:
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Written Criteria |
60% |
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Experience and
Qualification |
35% |
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Management
and Supervision Plan |
20% |
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Plan
of Operation |
10% |
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Vehicle
Maintenance and Safety Program |
15% |
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Cost
and Proposed Fee(s) |
20% |
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Oral Interview |
40% |
Attachment D includes the Summary
of Evaluator Scoring with individual evaluator scores and scores for the firms.
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Firm |
Written (60%) |
Oral (40%) |
Total |
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Ace
Parking III, LLC |
77.4 |
52.3 |
129.7 |
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SP+ |
75.6 |
48.0 |
123.6 |
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LAZ
Parking California, LLC |
74.2 |
48.5 |
122.7 |
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ABM
Aviation ABM Aviation, Inc. |
71.8 |
50.1 |
121.9 |
Based on the evaluation criteria
outlined in the RFP and final scoring, JWA recommends ACE Parking III, LLC for
award of the Airport Parking Management and Shuttle Services Operating Contract
for a five-year term, with the option to renew for one additional two-year term
upon Board of Supervisor’s approval. ACE Parking III, LLC has over 50 years of
experience, manages more than 100,000 airport parking spaces, operates a fleet
of at least 150 shuttles and employs about 1,500 professionals.
Proposed
Contract
JWA expects the Contractor to
provide the following services:
1. Parking and Valet Management
2. Shuttle Services
3. Optional Enhancements
The
Orange County Preference Policy is not applicable to this contract award
because the Department of Transportation (DOT) regulations do not allow a local
preference and proposers did not claim Disabled Veteran Business Enterprise
(DVBE).
Compliance
with CEQA: The
proposed project is Categorically Exempt (Class 1) from the provisions of CEQA
pursuant to Section 15301, because it involves the approval of a contract for
the management, operation and maintenance of the parking facilities, valet
parking and shuttle services at John Wayne Airport, an existing public
facility, involving no expansion of the existing use.
FINANCIAL
IMPACT:
Appropriations for this contract
are included in Fund 280, Airport Operating Fund, FY 2023-24 Budget and will be
included in the budgeting process for future years.
The contract contains language
which permits reductions or termination of the contract immediately without
penalty if approved funding or appropriations are not forthcoming.
STAFFING
IMPACT:
N/A
ATTACHMENT(S):
Attachment
A - Contract MA-280-24010042 with Ace Parking III, LLC
Attachment B - Contract Summary Form
Attachment C - Memorandum of Recommendation
Attachment D - Summary of Evaluators Scoring