Agenda Item AGENDA STAFF REPORT ASR Control 25-000069
MEETING DATE:	03/25/25
legal entity taking action:	Board of Supervisors
board of supervisors district(s):	All Districts
SUBMITTING Agency/Department:	Social Services Agency (Approved)
Department contact person(s):	An Tran (714) 541-7708
	James Cho (714) 541-7711

Subject: Amendment to Contract for Office Furniture, Installation, and Related Services

ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Discussion

3 Votes Board Majority

Budgeted: Yes

Current Year Cost: $1,500,000

Annual Cost: FY 2025-26 $2,000,000
FY 2026-27 $2,000,000
FY 2027-28 $500,000

Staffing Impact:

No

# of Positions:

Sole Source: No

Current Fiscal Year Revenue: N/A

Funding Source: See Financial Impact Section	County Audit in last 3 years: No
Levine Act Review Completed: Yes

Prior Board Action: N/A

RECOMMENDED ACTION(S):

Authorize the County Procurement Officer or Deputized designee to execute Amendment Three to Subordinate Contract with GoForth & Marti, dba GM Business Interiors, for office furniture, installation, and related services, at various Social Services Agency facilities, to increase the Contract Service Portion in an amount not to exceed $6,000,000, effective upon Board approval through November 14, 2027, for a revised cumulative total amount not to exceed $17,193,000, for the term of November 15, 2022, through November 14, 2027.

SUMMARY:

Approval of Amendment Three with GoForth & Marti, dba GM Business Interiors, will facilitate the provision of office furniture, installation, and related services for the ongoing maintenance upkeep and enhancement of various Social Services Agency facilities.

BACKGROUND INFORMATION:

On August 10, 2022, the County Executive Office (CEO) County Procurement Office (CPO) issued a Request for Proposal (RFP) for office furniture, installation, and related services, which was advertised on the County’s online bidding system. A total of six proposals were received, with one being deemed non-responsive.

On September 29, 2022, CPO posted the Notice of Intent to Award and Bid Recap online. CPO recommended awarding the contract to the three lowest, most responsive and responsible bidders: Interior Office Solutions Inc., dba PeopleSpace, Inc., GoForth & Marti, dba GM Business Interiors, and Pivot Interiors Inc.

The Social Services Agency (SSA) administratively executed Subordinate Contract and Amendments with GoForth & Marti, dba GM Business Interiors in accordance with the terms, conditions, and pricing outlined in the Regional Cooperative Agreement (RCA) for these services, following the guidelines set forth in the Contract Policy Manual (CPM):

Board Date	Contract or Amendment	Term	Maximum Obligation	DPA Action
N/A	Contract	11/15/2022 – 11/14/2023	$2,199,000	Execute contract
N/A	Amendment One	11/15/2023 – 11/14/2027	$10,591,000	Approve Amendment One to renew the contract
N/A	Amendment Two	11/15/2023 – 11/14/2027	$11,193,000	Approve Amendment Two to increase contract amount in the amount of $602,000.

SSA requires office furniture, installation, and related services to enhance functionality, facilitate easier reconfiguration and expansion of furniture, and create a more ergonomic, organized, and secure work environment. These services allow SSA to repurpose existing furniture, resulting in cost savings while preserving the product warranty and are essential to support ongoing operational needs and improve workplace efficiency.

SSA now requests the Board of Supervisors (Board) approval to authorize the County Procurement Officer or Deputized designee to execute Amendment Three to Subordinate Contract with GoForth & Marti, dba GM Business Interiors, for office furniture, installation, and related services, and to increase the Contract Service Portion in an amount not to exceed $6 million, effective upon Board approval through November 14, 2027, for a revised cumulative total amount not to exceed $17.193million, for the term of November 15, 2022, through November 14, 2027, in accordance with the terms, conditions, and pricing outlined in the RCA. In accordance with CPM 3.3 -102 (1) a), SSA is requesting Board approval to execute Amendment Three, which will increase the service portion of the contract, surpassing the $200,000 annual Board threshold.

The Contractor’s performance has been confirmed as satisfactory. SSA has verified there are no concerns that must be addressed with respect to Contractor’s ownership/name, litigation status or conflicts with County interests. The Orange County Preference Policy is not applicable to this Contract. The Contract does not currently include subcontractors or pass through to other providers. See Attachment B for Contract Summary Form

FINANCIAL IMPACT:

Appropriations for the Contract are included in Budget Control 063, Social Services Agency FY 2024-25 Budget and will be included in the budgeting process for future years.

The Contract is funded 34 percent federal, 60 percent state and six percent County General Funds. The federal and state dollars comprise all qualified SSA program funding allocation based on its generic support function. County General Funds will be used toward the required match to access federal and state funding.

Contingency of Funds

The proposed Contract includes provisions that the Contract is contingent upon the availability of funds and inclusion of sufficient funds in the budget approved by the Board for each fiscal year the Contracts remain in effect or operation. In the event such funding is terminated or reduced, the County may terminate the Contracts, reduce the County’s maximum obligation or modify the Contracts, without penalty.

STAFFING IMPACT:

N/A

ATTACHMENT(S):

Attachment A – Amendment Three to Contract MA-063-23010596 with GoForth & Marti, dba GM Business Interiors
Attachment B – Contract Summary Form