Agenda Item AGENDA STAFF REPORT ASR Control 25-000793
MEETING DATE:	03/24/26
legal entity taking action:	Board of Supervisors
board of supervisors district(s):	All Districts
SUBMITTING Agency/Department:	OC Community Resources (Approved)
Department contact person(s):	Dylan Wright (714) 480-2788
	Renee Ramirez (714) 480-6483

Subject: Approve Subcontractors to Elderly Nutrition and Supportive Services Contracts

ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

No Legal Objection

Consent Calendar

3 Votes Board Majority

Budgeted: N/A

Current Year Cost: N/A

Annual Cost: N/A

Staffing Impact:

# of Positions:

Sole Source: N/A

Current Fiscal Year Revenue: N/A

Funding Source: N/A	County Audit in last 3 years: No
Levine Act Review Completed: Yes

Prior Board Action: 5/20/2025 #52, 5/20/2025 #55

RECOMMENDED ACTION(S):

Approve the addition of Sandeulhae Inc and Jacinto & Corona Enterprises, Inc. dba Don Jacinto Pollo Grill as subcontractors under the Contract with Community SeniorServ, Inc., dba Meals on Wheels Orange County for Title IIIC Elderly Nutrition Program services, pursuant to section 3.3-130 of the Contract Policy Manual.

Approve the addition of Mother Earth Maids, LLC as a subcontractor under Contract with Community SeniorServ, Inc., dba Meals on Wheels Orange County for Title IIIB Supportive Services Contracts, pursuant to section 3.3-130 of the Contract Policy Manual.

Authorize the County Procurement Officer or Deputized designee to review and approve subsequent subcontractor requests as necessary, pursuant to section 3.3-130 of the Contract Policy Manual, without further Board of Supervisors action, provided the County Procurement Officer or Deputized designee performs the required due diligence and establishes that the proposed subcontractor is qualified to perform services under the Contract, the addition of a subcontractor does not affect the overall scope of work, performance goals and the addition of the subcontractor does not increase the Contract’s not to exceed amount.

SUMMARY:

Approval of the new subcontractors will enhance Community SeniorServ, Inc. dba Meals on Wheels Orange County’s ability to fulfill Contract performance expectations for the Elderly Nutrition Program and Supportive Services In-Home Program.

BACKGROUND INFORMATION:

The California Department of Aging (CDA) provides funding to OC Community Resources/Office on Aging (OCCR/OoA) for Older Americans Act (Title III) programs and services. The Title IIIC Elderly Nutrition Program (ENP) offers Congregate Meals and Home-Delivered Meals Programs to older adults. Title IIIB enables older adults to access services that address functional limitations, promote socialization and continued health and independence. Under Title IIIB, a service offered through OCCR/OoA contractors is In-Home Services.

On May 20, 2025, the Board of Supervisors (Board) approved renewals for Contract MA-012-24011120 (ENP Contract) and Supportive Services Contract MA-012-24011309 (SS Contract) with Community SeniorServ, Inc., dba Meals on Wheels Orange County (Contractor) for services effective July 1, 2025, through June 30, 2026.

The current approved subcontractors under the ENP Contract (Attachment A) include Mangal Restaurant, Garlic and Chives, and EveryTable. To-Go Meals and Restaurant Option Meal programs are optional service models within ENP and were first included in the ENP Contract for FY 2024-25. These programs are supported by Modernizing Older Californian Act funds and are available through March 31, 2029. The role of the restaurants is to make and provide meals that have been approved by a registered dietician assigned to OCCR/OoA and conduct required restaurant staff training. Adding additional restaurants, Sandeulhae Inc and Jacinto & Corona Enterprises, Inc. dba Don Jacinto Pollo Grill, to the ENP Contract will allow the Contractor to expand culturally appropriate dining choices for the ENP participants.

The current In-Home Services subcontractors for the SS Contract (Attachment B) include Care Partners and Home Instead. Under the SS Contract, In-Home Services include personal care, homemaker and chore activities. These two subcontractors have limited capacity to offer chore services, therefore the Contractor has a need to secure an additional subcontractor to provide the chore activities. The In-Home Services subcontractor, Mother Earth Maids, LLC, will be tasked with providing both homemaker and chore activities, which include heavy household tasks and yard work.

All program participant eligibility, case file management of program participants, and ensuring compliance with Title III requirements of the ENP and SS Contracts will remain the direct responsibility of the Contractor.

Per Contract Policy Manual 3.3-130, OCCR/OoA requests Board approval to add subcontractors, Sandeulhae Inc and Don Jacinto Pollo Grill, under the ENP Contract and Mother Earth Maids, LLC under the SS Contract. See Attachment C for the Contract Summary Forms. The appropriate due diligence has been conducted, and the proposed subcontractors have been reviewed by OCCR/OoA and the County Procurement Office. The addition of subcontractors to these Contracts would not affect the overall scope of work, performance and/or contract amount.

OCCR/OoA also requests delegated authority for the County Procurement Officer or a Deputized designee to review and approve future subcontractor requests pursuant to section 3.3-130 of the Contract Policy Manual, provided the County Procurement Officer or Deputized designee performs the required due diligence and establishes that the proposed subcontractor is qualified to perform services under the Contract, and the addition of a subcontractor does not affect the overall scope of work or increase the Contract’s not to exceed amount. Under the terms of the Contract, any request to add subcontractor(s) must receive prior written approval from the County Procurement Officer or deputized designee. If a request to approve a subcontractor would affect the overall scope of work and/or Contract amount, in excess of the Contract’s not to exceed amount, or otherwise fall outside the scope of the authority granted, OCCR/OoA will bring the item back to the Board for approval.

FINANCIAL IMPACT:

N/A

STAFFING IMPACT:

N/A

ATTACHMENT(S):

Attachment A - Contract No. MA-012-24011120 with Community SeniorServ Inc., dba Meals on Wheels Orange County
Attachment B - Contract No. MA-012-24011309 with Community SeniorServ Inc., Meals on Wheels Orange County
Attachment C - Contract Summary Forms