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Agenda Item
ASR
Control 25-000077 |
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MEETING
DATE: |
03/11/25 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
All
Districts |
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SUBMITTING Agency/Department: |
OC
Public Works (Approved) |
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Department contact person(s): |
Joseph
Seybold (714) 667-4921 |
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Jennifer
Carroll (714) 667-4942 |
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Subject: Approve Job Order Contracts for
Electrical, Roofing and Slurry & Paving Services
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ceo CONCUR |
County Counsel Review |
Clerk of the Board |
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Concur |
Approved
Agreement to Form |
Discussion |
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3
Votes Board Majority |
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Budgeted: N/A |
Current Year
Cost: $5,908,587 |
Annual Cost: FY 2025-26 $21,091,413 |
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Staffing Impact: |
No |
# of Positions: |
Sole Source: No |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 3/26/2024 #29, 6/29/2010 #21 |
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RECOMMENDED
ACTION(S):
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1. |
Authorize the Director of OC Public
Works or designee to execute the contract for Electrical Services with ABM
Electrical & Lighting Solutions, Inc., in an amount not to exceed
$3,000,000, effective April 13, 2025, through April 12, 2026. |
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2. |
Authorize the Director of OC Public
Works or designee to execute the contract for Electrical Services with Exbon
Development, Inc., in an amount not to exceed $3,000,000, effective April 13,
2025, through April 12, 2026. |
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3. |
Authorize the Director of OC Public
Works or designee to execute the contract for Electrical Services with Harry
H. Joh Construction, Inc., in an amount not to exceed $3,000,000, effective
April 13, 2025, through April 12, 2026. |
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4. |
Authorize the Director of OC Public
Works or designee to execute the contract for Electrical Services with Mel
Smith Electric, Inc., in an amount not to exceed $3,000,000, effective April
13, 2025, through April 12, 2026. |
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5. |
Authorize the Director of OC Public
Works or designee to execute the contract for Roofing Services with Best
Contracting Services, Inc., in an amount not to exceed $3,000,000, effective
April 13, 2025, through April 12, 2026. |
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6. |
Authorize the Director of OC Public
Works or designee to execute the contract for Roofing Services with Bishop,
Inc., in an amount not to exceed $3,000,000, effective April 13, 2025,
through April 12, 2026. |
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7. |
Authorize the Director of OC Public
Works or designee to execute the contract for Roofing Services with Exbon
Development, Inc., in an amount not to exceed $3,000,000, effective April 13,
2025, through April 12, 2026. |
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8. |
Authorize the Director of OC Public
Works or designee to execute the contract for Slurry & Paving Services
with Bitech Construction Company Inc., in an amount not to exceed $3,000,000,
effective April 13, 2025, through April 12, 2026. |
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9. |
Authorize the Director of OC Public
Works or designee to execute the contract for Slurry & Paving Services
with Horizons Construction Company International, Inc., in an amount not to
exceed $3,000,000, effective April 13, 2025, through April 12, 2026. |
SUMMARY:
Approval of the Job Order Contracts
for Electrical, Roofing and Slurry & Paving Services will expedite the
completion of repair, rehabilitation and maintenance projects for County of
Orange facilities and improve public safety and customer service.
BACKGROUND
INFORMATION:
On June 29, 2010, the Board of
Supervisors (Board) approved the establishment of a Job Order Contract (JOC)
program to expedite completion of repair and rehabilitation projects involving
existing County of Orange (County) facilities and structures. The JOC program
includes a competitive public works bidding process. Contractors bid on a price
adjustment factor that is multiplied by pre-determined unit prices for
materials, equipment and labor.
The purpose of the JOC program is
to expedite services for maintenance and repair work involving health, safety
and mandated projects. These efforts include major and minor repairs and
replacements, as requested by County departments. Pursuant to Public Contract
Code Section 20128.5, the JOC program is not allowed to be used for design or
contract drawing services and may not be used for new construction.
The JOC program functions as an
extension of the available workforce to maintain and repair County assets
without incurring the full-time burden of employing individual companies and
personnel. JOC contractors are not guaranteed or assured work but respond to
the needs of the County on an on-call basis. Depending on their current
workload, these contractors have limited crews that may or may not be available
to respond to the County’s needs. Therefore, it is prudent to have more than
one on-call contractor available should other contractors on the list lack the
capacity to respond. Task Orders for the physical work for JOCs are generated
as a result of various events and/or circumstances.
The current JOCs for Electrical,
Roofing and Slurry & Paving Services (Services) were approved by the Board
on March 26, 2024, and will expire on April 12, 2025. In an effort to maintain
the Services, a new slate of JOCs is necessary.
On December 5, 2024, the Director
of OC Public Works approved bid documents for Services and authorized the
advertisement for bids. The bid documents were advertised in several industry
publications and on the County online bid system. Contractors were required to
submit a pre-qualification questionnaire and pre-qualify to submit a proposal for
Services. The Bid Summaries are included as Attachment K.
OC Public Works is procuring these
Services in accordance with the 2024 Contract Policy Manual, Section 3.5-114.
The Orange County Preference Policy is not applicable to the award of JOCs.
OC Public Works is recommending
Board approval of the JOCs for Electrical Services, effective April 13, 2025,
through April 12, 2026. The cumulative maximum for the four contracts will not
exceed a total of $12 million over the respective one-year term.
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Contractors |
Contracts |
Corporate Office
Location |
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ABM
Electrical & Lighting Solutions, Inc. |
MA-080-25010741 |
Orange
County |
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Exbon
Development, Inc. |
MA-080-25011017 |
Orange
County |
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Harry
H. Joh Construction, Inc. |
MA-080-25011018 |
Los
Angeles County |
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Mel
Smith Electric, Inc. |
MA-080-25011019 |
Orange
County |
OC Public Works is recommending
Board approval of the JOCs for Roofing Services, effective April 13, 2025,
through April 12, 2026. The cumulative maximum for the three contracts will not
exceed a total of $9 million over the respective one-year term.
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Contractors |
Contracts |
Corporate Office
Location |
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Best
Contracting Services, Inc. |
MA-080-25010724 |
Los
Angeles County |
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Bishop,
Inc. |
MA-080-25011012 |
Orange
County |
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Exbon
Development, Inc. |
MA-080-25011013 |
Orange
County |
OC Public Works is recommending
Board approval of the JOCs for Slurry & Paving Services, effective April
13, 2025, through April 12, 2026. The cumulative maximum for the two contracts
will not exceed a total of $6 million over the respective one-year term.
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Contractors |
Contracts |
Corporate Office
Location |
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Bitech
Construction Company Inc. |
MA-080-25010729 |
Orange
County |
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Horizons
Construction Company International, Inc. |
MA-080-25011008 |
Orange
County |
Anticipated usage is determined by
the OC Public Works Capital Improvement Program alongside maintenance projects
and emergency requirements.
The contractors' respective license
numbers were verified as current and active through the Contractors State
License Board database on January 22, 2025. Copies of the verifications are on
file.
OC Public Works has conducted due
diligence on the contractors. Reference checks were satisfactory and completed
with the following regarding similar Services.
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Electrical Services |
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Contractor |
Reference |
Reference |
Reference |
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ABM
Electrical & Lighting Solutions, Inc. |
City
of Bell Gardens |
San
Bernardino County |
City
of Irvine |
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Exbon
Development, Inc. |
Port
of Long Beach |
California
State University, Fresno |
California
State University, Long Beach |
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Harry
H. Joh Construction, Inc. |
County
of Riverside |
San
Diego County |
LACDA-Housing
Operation Division |
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Mel
Smith Electric, Inc. |
C.W.
Driver Builders |
Lundquist
Institute |
Xebec
Building Company, Inc. |
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Roofing Services |
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Contractor |
Reference |
Reference |
Reference |
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Best
Contracting Services, Inc. |
Hemet
Unified School District |
Chino
School District |
Azusa
Unified School District |
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Bishop,
Inc. |
Ontario
Montclair School District |
Tremco,
Inc. |
DLS
Builders |
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Exbon
Development, Inc. |
KOA
Corp. |
City
of Irvine |
Harris
& Associates |
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Slurry & Paving Services |
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Contractor |
Reference |
Reference |
Reference |
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Bitech
Construction Company Inc. |
City
of Long Beach |
Charles
R. Drew University |
Los
Angeles Unified School District |
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Horizons
Construction Company International, Inc. |
Los
Angeles County Sanitation District |
City
of San Bernardino |
California
Polytechnic State University, Pomona |
The JOCs, due to the nature of the
services, could require the addition of subcontractors. In order to add
subcontractors to the contracts, the contractors must seek express consent from
OC Public Works. Should the addition of subcontractors impact the scope of work
and/or contract amounts, OC Public Works will bring the item back to the Board
for approval. See Attachment J for the Contract Summary Forms.
Compliance
with CEQA:
This action is not a project within the meaning of CEQA Guidelines Section
15378 and is therefore not subject to CEQA, since it does not have the
potential for resulting in either a direct physical change in the environment
or a reasonably foreseeable indirect physical change in the environment. The
approval of this agenda item does not commit the County to a definite course of
action in regard to a project since it is for approval of contracts for
Services associated with existing County facilities. This proposed activity is
therefore not subject to CEQA. Any future action connected to this approval
that constitutes a project will be reviewed for compliance with CEQA.
FINANCIAL
IMPACT:
Appropriations for the JOC program
are included in Budget Control 080, OC Public Works, FY 2024-25 Budget and will
be included in the budgeting process for future years.
In an effort to consolidate the
administration of various internal JOC programs under OC Public Works for
countywide utilization, the amount not to exceed has been set to maximize
utilization of the JOCs by OC Public Works and other County departments.
Individual job orders will be encumbered as needed by various departments,
provided sufficient appropriations are available in the budget and future budget
years.
The proposed contracts include provisions
stating the contracts are subject to, and contingent upon applicable budgetary
appropriations being approved by the Board for each fiscal year during the term
of the contracts. If such appropriations are not approved, the contracts may be
immediately terminated without penalty to the County.
STAFFING
IMPACT:
N/A
ATTACHMENT(S):
Attachment
A - Contract MA-080-25010741 with ABM Electrical & Lighting Solutions, Inc.
Attachment B - Contract MA-080-25011017 with Exbon Development, Inc.
Attachment C - Contract MA-080-25011018 with Harry H. Joh Construction, Inc.
Attachment D - Contract MA-080-25011019 with Mel Smith Electric, Inc.
Attachment E - Contract MA-080-25010724 with Best Contracting Services, Inc.
Attachment F - Contract MA-080-25011012 with Bishop, Inc.
Attachment G - Contract MA-080-25011013 with Exbon Development, Inc.
Attachment H - Contract MA-080-25010729 with Bitech Construction Company Inc.
Attachment I - Contract MA-080-25011008 with Horizons Construction Company
International, Inc.
Attachment J - Contract Summary Forms
Attachment K - Bid Summaries
Attachment L - Public Contract Code Section 20128.5
Attachment M - Corporate Resolutions