Agenda Item AGENDA STAFF REPORT ASR Control 26-000064
MEETING DATE:	03/10/26
legal entity taking action:	Board of Supervisors
board of supervisors district(s):	All Districts
SUBMITTING Agency/Department:	County Executive Office (Approved)
Department contact person(s):	KC Roestenberg (714) 567-5075
	Lynne Halverson (714) 834-5294

Subject: Second Quarter FY 2025-26 Information Technology Projects Progress Report

ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

No Legal Objection

Consent Calendar

3 Votes Board Majority

Budgeted: N/A

Current Year Cost: N/A

Annual Cost: N/A

Staffing Impact:

No

# of Positions:

Sole Source: N/A

Current Fiscal Year Revenue: N/A

Funding Source: N/A	County Audit in last 3 years: No
Levine Act Review Completed: N/A

Prior Board Action: 12/2/2025 #15, 8/26/2025 #14, 6/24/2025 #19, 4/22/2025 #10,

RECOMMENDED ACTION(S):

Receive and file the Quarterly Information Technology Projects Progress Report for Second Quarter FY 2025-26.

SUMMARY:

Receiving and filing the Second Quarter FY 2025-26 Information Technology Projects Progress Report will provide the Board of Supervisors and the public with an update on the status of major County technology projects.

BACKGROUND INFORMATION:

Since 2006, the Program Management Office (PMO) within the County Executive Office (CEO), Orange County Information Technology (OCIT) has reported quarterly on the status of Information Technology (IT) projects with a budget of $150,000 or more. Project status details are gathered from County department project managers and verified by the OCIT PMO. The Second Quarter FY 2025-26 IT Projects Progress Report covers the period of October 1, 2025, through December 31, 2025, and is included with this Agenda Staff Report as Attachment A.

The number of projects in this reporting period is eight, two fewer than the number of projects reported in the previous quarter. Two projects were completed last quarter: Access Control Conversion (OCIT) and Virtual Private Network (VPN) Solution Expansion (OCIT). No new projects were added this quarter. The total budget increased from $85,766,538 to $106,452,441. The increase reflects an adjustment upwards to the ERP Transformation and Modernization project, which had not previously been reporting internal project team budget and expenditures as part of project accounting.

During this reporting period, two projects experienced significant schedule delays and are in “Red” status (i.e., expected completion date is more than 20 percent of baselined schedule): Multi-Factor Authentication (MFA) System (OCIT) and Automated Jail System (OC Sheriff’s Department). No projects experienced a budget overage in excess of 20 percent of the baselined budget.

Details concerning budget and schedule mitigation activities are included in the Project Dashboard found in Attachment A. A Status Update of OCIT Projects Identified as At Risk or Critical in Second Quarter FY 25-26 Quarterly IT Project Progress Report is included with this Agenda Staff Report as Attachment B. Attachment B provides status updates as of February 1, 2026, for OCIT-managed IT projects with budgets of $150,000 or more that were flagged as at risk or critical as of December 31, 2025. It does not cover projects managed by departments other than OCIT.

In addition to the status of the individual projects, the complete progress report (Attachment A) provides information and data regarding the County’s IT project performance and investment trends over the last 12 quarters.

The Board of Supervisors received the previous Quarterly IT Projects Progress Reports on December 2, 2025; August 26, 2025; June 24, 2025; April 22, 2025; and every previous quarter since May 24, 2016.

FINANCIAL IMPACT:

N/A

STAFFING IMPACT:

N/A

ATTACHMENT(S):

Attachment A - Second Quarter FY 2025-26 Information Technology Projects Progress Report
Attachment B - Status Update of OCIT Projects Identified as At Risk or Critical in Second Quarter FY 25-26 Quarterly IT Project Progress Report