Agenda Item AGENDA STAFF REPORT ASR Control 25-000994
MEETING DATE:	02/24/26
legal entity taking action:	Board of Supervisors
board of supervisors district(s):	5
SUBMITTING Agency/Department:	John Wayne Airport (Approved)
Department contact person(s):	Charlene Reynolds (949) 252-5183
	William Bogdan (949) 255-1336

Subject: Approve Subordinate Contract with Siemens Industry, Inc.

ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Discussion

3 Votes Board Majority

Budgeted: Yes

Current Year Cost: $170,000

Annual Cost: FY 2026-27 $1,000,000
FY 2027-28 $1,000,000
FY 2028-29 $630,000

Staffing Impact:

# of Positions:

Sole Source: No

Current Fiscal Year Revenue: N/A

Funding Source: Fund 280: 100%	County Audit in last 3 years: No
Levine Act Review Completed: Yes

Prior Board Action: 3/11/2025 #17, 5/7/2024 #15

RECOMMENDED ACTION(S):

Find that the subject activity is not a project within the meaning of California Environmental Quality Act (CEQA) Guidelines Section 15378 and is therefore not subject to review under CEQA.

Authorize the County Procurement Officer or Deputized designee to execute a Subordinate Contract with Siemens Industry, Inc. for Facility Security Systems, Equipment, and Software with Related Services, effective April 23, 2026, through February 18, 2029, for a cumulative Contract amount not to exceed $2,800,000, with the option to renew for one additional two-year term upon Board of Supervisors approval.

SUMMARY:

Approval of the Subordinate Contract with Siemens Industry, Inc. will provide ongoing support and operation of the Building Automation, Video Management and Facility Access Control systems at John Wayne Airport.

BACKGROUND INFORMATION:

Siemens Industry, Inc. (Siemens) provides proactive and reactive support for John Wayne Airport’s (JWA) Building Automation System (BAS), Video Management System (VMS) and Alert and Access Control System (AACS). The BAS is a network of microprocessor-based wired and wireless controllers and sensors that monitor heating, ventilation and air conditioners, power utilization, water heaters, and other connected smart devices throughout the terminals. The VMS manages and records video from more than 700 cameras and is utilized by Airport Operations and Airport Police Services to provide facility security services and conduct investigations of incidents within airport grounds. The AACS issues and manages access cards for JWA’s 5,000 active badge population and controls each badge holder’s access to doors and gates throughout the facility. AACS is utilized in conjunction with the VMS to alert Airport Police Services of any incidents such as forced entry, tailgating, holding doors open for extended periods of time, or wrong-way path of travel, and provides immediate visual and audible feedback to the area through the use of audible alarms, strobe lights, and prerecorded messages.

In 2022, JWA established Subordinate Contract MA-280-22011753 for Facility Security, Fire & BAS under the Sourcewell Cooperative 030421-SIE effective April 21, 2021, through April 22, 2025.

On May 7, 2024, the Board of Supervisors (Board) approved Amendment Two with Siemens for ongoing maintenance and support between June 15, 2024, through April 22, 2025.

In January 2025, the Sourcewell Cooperative with Siemens was extended through April 22, 2026. On March 11, 2025, the Board approved Amendment Three to renew the Contract for one additional year, effective April 23, 2025, through April 22, 2026.

In February 2025, Sourcewell Cooperative Contract 121024-SIE for Facility Security Systems, Equipment, and Software with Related Services was issued to Siemens effective May 1, 2025, through February 18, 2029. JWA now requests Board approval for a new Subordinate Contract with Siemens beginning April 23, 2026, through February 18, 2029, with the option to renew for one additional two-year term contingent upon renewal of the Master Contract. A new Subordinate Contract with Siemens will provide continuity to the established service and support plans, facilitate ongoing proactive support, including defined service level agreements, software license renewals, recurring on-site health checks, monthly patching, software version upgrades, additional dedicated, local support technicians from Siemens, testing and inspections, and training opportunities.

Airport staff measured the effectiveness of this contract by establishing a project plan with Siemens for the proactive maintenance of all VMS, AACS, and BAS equipment, and meeting with them on a recurring schedule to track their overall progress. For individual proposals and ad hoc projects, Siemens provides detailed work plans with timelines and deliverables that must be completed before a project is closed.

Siemens performance has been confirmed as satisfactory. JWA has verified there are no concerns that must be addressed with respect to the Contractor’s ownership/name, litigation status or conflicts with County interests.

An analysis was completed to verify the contract provides County with persons specially trained, experienced, expert and competent to perform the special services in accordance with the law.

The Orange County Preference Policy is not applicable to this cooperative contract.

The proposed contract does not currently include subcontractors or pass through to other providers.

Compliance with CEQA: The proposed project was previously determined to be Categorically Exempt from CEQA pursuant to Section 15301 (Class_1) of the CEQA Guidelines, on May 19, 2020, when it was originally approved because it involves the minor alteration, operation, and maintenance of equipment and systems in existing facilities involving negligible or no expansion of existing use. The proposed project is still consistent with this determination.

FINANCIAL IMPACT:

Appropriations for this contract are included in Airport Operating Fund 280 FY 2025-26 Budget and will be included in the budgeting process for future years.

The proposed Contract includes provisions stating the Contract is subject to, and contingent upon, applicable budgetary appropriations being approved by the Board for each fiscal year during the term of the Contract. If such appropriations are not approved, or are reduced, the Contract may be immediately modified or terminated without penalty to the County. The contract contains language that permits reductions or termination of the contract immediately without penalty if approved funding or appropriations are not forthcoming and upon 30-days' notice without penalty.

STAFFING IMPACT:

N/A

ATTACHMENT(S):

Attachment A – Contract MA-280-26010529 with Siemens Industry, Inc.
Attachment B – Contract Summary Form