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Agenda Item
ASR
Control 24-000026 |
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MEETING
DATE: |
02/06/24 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
All
Districts |
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SUBMITTING Agency/Department: |
County
Executive Office (Approved) |
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Department contact person(s): |
KC
Roestenberg (714) 567-5075 |
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Ed
Althof (714) 834-3069 |
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Subject: Approve Work Orders with Science
Applications International Corporation
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ceo CONCUR |
County Counsel Review |
Clerk of the Board |
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Concur |
Approved
Agreement to Form |
Discussion |
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3
Votes Board Majority |
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Budgeted: Yes |
Current Year
Cost: See Financial
Impact Section |
Annual Cost: See Financial Impact Section |
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Staffing Impact: |
No |
# of Positions: |
Sole Source: No |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 1/9/2024 #30, 3/8/2022 #32, 2/9/2021
#18, 10/8/2019 #20 |
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RECOMMENDED
ACTION(S):
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1. |
Authorize the
County Chief Information Officer or designee to execute Amendment #2 to Type
2 Work Order Number CY9-011 under the contract for Data Center, Desktop,
Applications and Service Desk Services with Science Applications
International Corporation, for a Storage Management Engineer resource in
support of Orange County Sheriff Department, to extend the work order end
date from April 5, 2024, to June 30, 2025, reflecting an increase of
$357,536, for a total not to exceed amount of $499,536. |
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2. |
Authorize the
County Chief Information Officer or designee to execute Amendment #2 to Type
2 Work Order Number NCY4-016 under the Agreement for Managed Services
Network, Voice and Security with Science Applications International
Corporation, for a Cyber Security/Threat Analyst resource in support of
Orange County Sheriff Department, to extend the work order end date from
March 8, 2024, to June 30, 2025, reflecting an increase of $380,786, for a
total not to exceed amount of $525,600. |
SUMMARY:
Authorization to execute Type 2
Work Orders under the Agreements with Science Applications International
Corporation for (1) Data Center, Desktop, Applications and Service Desk
Services; and (2) Managed Services Network, Voice and Security Services will authorize
Science Applications International Corporation to continue providing resources
to the Orange County Sheriff’s Department in support of various information
technology projects and services.
BACKGROUND
INFORMATION:
Type 2 Work Orders
The contracts with Science
Applications International Corporation (SAIC or Contractor) for Data Center,
Desktop, Applications and Service Desk Services (DDAS Contract) and Managed
Services Network, Voice and Security Services (NVS Contract) include provisions
that enable the County to purchase additional related services through Work
Orders for Optional Work. Type 1 Work Orders are those with a preliminary value
to County is equal to or less than the amount listed in the then current County
Contract Policy Manual (CPM) §3.3-102(1)(a) (currently $200,000) and do not
require Board approval. Type 2 Work Orders are those with a preliminary value
to County exceeds the amount listed in the then current CPM §3.3-102(1)(a) and
require Board approval.
Contract
for Data Center, Desktop, Service Desk & Application Services
On May 14, 2013, the Board of
Supervisors (Board) approved an approximately five-year Master Services
Agreement (MSA) (MA-017-13011864) with SAIC, the DDAS Contract. The DDAS Contract was subsequently approved for
an additional one-year extension and then, on October 8, 2019, the Board
approved an extension to the MSA from February 2, 2020, to June 30, 2022, to
make the DDAS Contract coterminous with the Master Services Agreement for
Managed Services Network, Voice and Security contract. On February 9, 2021, the Board approved the
two optional one-year extensions, through June 30, 2024. On March 8, 2022, the Board approved to
extend the term from June 30, 2024, to June 30, 2026, with two one-year
optional extensions. On January 9, 2024, the Board approved to extend the term
by one optional year from June 30, 2026, to June 30, 2027. The County is in
Contract Year 10 of the 13-year contract.
Proposed Amendment
#2 to Type 2 Work Order Number CY9-011
Orange County Information Technology
(OCIT) is requesting Board approval of Amendment #2 to Type 2 Work Order Number
CY9-011 Orange County Sheriff Department (OCSD) Storage Engineer Support. Amendment #2 would extend the work order end
date from April 5, 2024, to June 30, 2025, and increase the Work Order value by
$357,536, for a total not to exceed amount of $499,536.
This work order allows SAIC to provide a
Storage Management Engineer resource to support OCSD with various information
technology projects. This was originally
a Type 1 Work Order with one amendment that is now being modified to a Type 2
Work Order due to the price increasing above the threshold that requires Board
approval (see Attachment A – Work Order
#CY9-011 OCSD Storage Engineer Support).
Contract
for Managed Services Network, Voice and Security Services
On October 16, 2018, the Board approved an
approximately three-year MSA (MA-017-19010750) with SAIC, the NVS Contract. The
NVS Contract provided for an approximate five-month period to transition SAIC
services into the County, three Contract Years of services and two optional
one-year extensions (Contract Year 4 and Contract Year 5). On February 9, 2021,
the Board approved the two optional year extension, through June 30, 2024. On
March 8, 2022, the Board approved to extend the term from June 30, 2024, to
June 30, 2026, with two one-year optional extensions. On January 9, 2024, the
Board approved to extend the term by one optional year from June 30, 2026, to
June 30, 2027. The County is in Contract Year 5 of the eight-year contract.
Proposed Amendment
#2 to Type 2 Work Order Number NCY4-016
In addition, OCIT is requesting
Board approval to execute Amendment #2 to Type 2 Work Order Number NCY2-017
OCSD Security Staff Support. Amendment #2 would extend the work order end date
from March 8, 2024, to June 30, 2025, and increase the Work Order value by
$380,786, for a total not to exceed amount of $525,600.
This work order allows SAIC to
provide a Cyber Security/Threat Analyst resource to support OCSD with various
information technology projects. This
was originally a Type 1 Work Order with one amendment that is now being
modified to a Type 2 Work Order due to the price increasing above the threshold
that requires Board approval (see Attachment
C – Work Order #NCY4-012 OCSD Security Staff Support).
The Orange County Preference Policy
is not applicable to these contract amendments.
These Agreements include
subcontractors. See Attachments B and D for information regarding
subcontractors and Contract Summary Forms.
The Contractor’s performance has been
confirmed as at least satisfactory. OCIT has verified there are no concerns
that must be addressed with respect to Contractor’s ownership/name, litigation
status or conflicts with County interests.
FINANCIAL
IMPACT:
DDAS Contract
The grand total for the proposed
Amendment #2 to Type 2 Work Order Number CY9-011 increase is $357,536 and is
covered by the “Reserved Dollars” for Work Orders.
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Description |
Amount |
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Reserved
Dollars for Work Orders |
$23,000,000 |
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Work
Orders Executed to Date |
$17,183,176 |
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Balance of Reserved Dollars for Work
Orders |
$5,816,824 |
NVS Contract
The grand total for the proposed
Amendment #2 to Type 2 Work Order Number NCY4-016 increase is $380,786 and is
covered by the “Reserved Dollars” for Work Orders.
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Description |
Amount |
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Reserved
Dollars for Work Orders |
$15,000,000 |
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Work
Orders Executed to Date |
$9,724,620 |
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Balance of Reserved Dollars for Work
Orders |
$5,275,380 |
Approval of these Type 2 Work
Orders will not increase the cumulative values for the DDAS Contract or NVS
Contract. The County contemplated using the Reserved Dollars to cover these
types of Work Orders and others that might be requested by OCIT or County departments
for related services, project support, resources and support of moves to new
County facilities.
Appropriations for the Type 2 Work Orders
and additional support services for OCSD are included in the FY 2023-24 Budget
for Fund 289, OCIT Countywide Services Fund and will be included in the
budgeting process for FY 2024-25. The
costs of the Work Orders will be charged back to OCSD.
STAFFING
IMPACT:
N/A
REVIEWING
AGENCIES:
Orange
County Sheriff Department
ATTACHMENT(S):
Attachment
A - Amendment #2 to CY9-011 OCSD Storage Engineer Support
Attachment B - DDAS Contract Summary Form
Attachment C - Amendment #2 to NCY4-016 OCSD Security Staff Support
Attachment D - NVS Contract Summary Form