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Agenda Item
ASR
Control 23-001096 |
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MEETING
DATE: |
02/06/24 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
1,
3, 4, 5 |
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SUBMITTING Agency/Department: |
OC
Community Resources (Approved) |
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Department contact person(s): |
Dylan
Wright (714) 480-2788 |
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Pam
Passow (714) 973-6650 |
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Subject: Approve Contract for Lake
Management and Maintenance Services at OC Parks Lakes
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ceo CONCUR |
County Counsel Review |
Clerk of the Board |
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Concur |
Approved
Agreement to Form |
Discussion |
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3
Votes Board Majority |
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Budgeted: Yes |
Current Year
Cost: $262,016 |
Annual Cost: FY 2024–25 $855,000 |
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Staffing Impact: |
No |
# of Positions: |
Sole Source: No |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 1/24/2023 #14, 7/13/2021 #18,
10/22/2019 #16, 2/5/2019 #12 |
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RECOMMENDED
ACTION(S):
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1. |
Find that the project is categorically
exempt from the CEQA, Class 1 (Existing Facilities) pursuant to CEQA
Guidelines section 15301. |
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2. |
Authorize the County Procurement Officer
or Deputized designee to execute Contract MA-012-24010169 with AquaTechnex, LLC
for lake management and lake water quality maintenance services at various
regional and wilderness park facilities, effective March 11, 2024, through
March 10, 2027, in an amount not to exceed $855,000 annually for a three-year
cumulative contract total amount not to exceed $2,565,000, with the option to
renew for one additional two-year term. |
SUMMARY:
Approval of the Contract with
AquaTechnex, LLC will support public fishing, promote good water quality, and
enhance the positive recreational and aesthetic experiences of park visitors at
lakes and ponds throughout OC Parks facilities.
BACKGROUND
INFORMATION:
OC Community Resources/OC Parks (OCCR/OC
Parks) manages 18 lakes and seven ponds located in various regional and
wilderness parks facilities throughout Orange County that require lake
management and maintenance services (Services). These Services include, but are
not limited to, water quality monitoring and evaluation, weed and algae
control, waterfowl habitat management, consultation on lake dredging and
sedimentation issues, assistance with established fish stocking programs,
aeration/recirculation system management and diagnosis and regulatory
compliance with local, state and federal agencies. After an evaluation of
internal resources, it was determined that it would be more cost effective to
utilize private contractors to perform necessary Services at these facilities
due to the required level of expertise. The Services are necessary to monitor
water quality, maintain sustainable fish populations and improve and maintain
the aquatic environment of OCCR/OC Parks lakes and ponds.
OCCR/OC Parks is currently contracted with
AquaTechnex, LLC (AquaTechnex) for Services. The following table details the
recent history of OCCR/OC Parks’ contract with AquaTechnex:
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Board
of Supervisors (Board) Date/Action Date |
Contract/
Amendment |
Action |
Term |
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2/5/2019 |
Contract |
Approve contract in an amount not to
exceed (NTE) $675,000 per year for a three-year term, renewable for two
one-year terms for a contract NTE $2,025,000. |
3/11/2019– 3/10/2022 |
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10/22/2019 |
Amendment #1 |
Amend service area to include Irvine
Lake, increase contract capacity by $120,000 annually in an amount NTE
$795,000 per year for a revised contract amount NTE $2,385,000. |
3/11/2019–3/10/2022 |
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7/13/2021 |
Amendment #2 |
Amend service area to include the Mile
Square Regional Park Expansion Area, increase contract capacity for its third
year for a new annual NTE amount of $858,764. Renew contract for fourth year in an
amount NTE $855,000 for a cumulative total NTE $3,303,764. |
8/1/2021–3/10/2022 3/11/2022–3/10/2023 |
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1/24/2023 |
Amendment #3 |
Renew contract for fifth and final year
in an amount NTE $855,000 for a cumulative total NTE $4,158,764. |
3/11/2023–3/10/2024 |
Prior to the expiration of the contract, a
Request for Proposal for Services was posted on September 1, 2023, on OpenGov,
the County’s bidding system. One responsive written proposal was received by
the solicitation deadline of October 2, 2023. The written proposal was
evaluated by a panel comprised of five subject matter experts with experience
in natural resources management, park operations and maintenance, environmental
resources and integrated pest management and sustainability.
The written proposal was rated based on
the following predetermined criteria with an overall weight of 75 percent:
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Criteria |
Weight |
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Approach and understanding of Scope of
Work |
20% |
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Technical expertise, equipment and
qualification |
35% |
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Experience |
35% |
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Cost |
10% |
During the oral interview, the respondent
was asked predetermined questions and rated based on predetermined criteria
with an overall weight of 25 percent. The weighted score is summarized below.
Attachment A includes the individual evaluator scores for the respondent.
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Respondent |
Written
(75%) |
Oral
(25%) |
Total
(100%) |
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AquaTechnex |
71.1 |
20.9 |
92.0 |
Based on the total scores, the evaluation
panel recommended award of the contract to AquaTechnex. The proposed Contract
MA-012-24010169 (Contract) with AquaTechnex has a term effective March 11,
2024, through March 10, 2027, in an amount not to exceed $855,000 annually for
a three-year cumulative contract total amount not to exceed $2,625,000, with
the option to renew for one additional two-year term.
AquaTechnex is a qualified firm based in
Southern California with over 40 years of experience related to the Services
under the Contract. This contract allows for possible use of a subcontractor
laboratory for water sample analysis. See Attachment C for the Contract Summary
Form. OCCR/OC Parks has verified there are no concerns that must be addressed
with respect to the vendor’s ownership/name, litigation status or conflicts
with County interests. The Orange County Preference Policy is not applicable to
this contract. No protests were received. Reference checks have been conducted
with The Hideaway Golf Community, Santa Ana Watershed Project Authority and the
City of Bremerton Public Works Department and were satisfactory.
Compliance
with CEQA: The
proposed project is Categorically Exempt from CEQA pursuant to CEQA Guidelines
Sections 15301 (Class 1) because the exemption provides for a contract
agreement for the management and maintenance of existing public facilities with
negligible or no expansion of existing use.
FINANCIAL
IMPACT:
Appropriations for this Contract
are included in OC Parks Fund 405 FY 2023–24 Budget and will be included in the
budgeting process for future years.
The proposed Contract includes a provision
stating the Contract is subject to, and contingent upon, applicable budgetary
appropriations approved by the Board for each fiscal year during the term of
this Contract. If such appropriations are not approved, this Contract may be
immediately terminated without penalty to the County.
STAFFING
IMPACT:
N/A
ATTACHMENT(S):
Attachment
A — Evaluator Score Summary
Attachment B — Contract MA-012-24010169 with AquaTechnex
Attachment C — Contract Summary Form