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Agenda Item
ASR
Control 24-000899 |
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MEETING
DATE: |
01/14/25 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
All
Districts |
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SUBMITTING Agency/Department: |
OC
Public Works (Approved) |
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Department contact person(s): |
Edward
Frondoso (714) 245-4596 |
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Kris
Ruiz (714) 955-0346 |
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Subject: Approve
Contract for Street Sweeping Services
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ceo CONCUR |
County Counsel Review |
Clerk of the
Board |
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Concur |
Approved Agreement to Form |
Discussion |
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3 Votes Board Majority |
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Budgeted: Yes |
Current
Year Cost: $389,521 |
Annual
Cost: FY 2025-26 $1,008,333 |
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Staffing
Impact:
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No |
#
of Positions: |
Sole
Source: No |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 3/22/2022 #32 |
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RECOMMENDED
ACTION(S):
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1. |
Find that the
project is categorically exempt from CEQA, Class 1 (Existing Facilities)
pursuant to CEQA Guidelines Section 15301. |
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2. |
Authorize the
County Procurement Officer or Deputized designee to execute a contract with
SCA of CA, LLC for Street Sweeping Services, effective February 10, 2025,
through February 9, 2028, in an amount
not to exceed $3,025,000, with the option to renew for one
additional two-year term. |
SUMMARY:
Approval of a
contract for Street Sweeping Services will allow OC Public Works to prevent
debris from entering the storm drain system in the unincorporated areas of
Orange County to enhance public health and safety.
BACKGROUND
INFORMATION:
The County of
Orange (County) and the cities of Orange County are co-permittees on the
National Pollutant Discharge Elimination System (NPDES) permits issued by both
the Santa Ana and San Diego Reginal Water Quality Boards. The County and cities
are each required, under the NPDES permits, to implement best management
practices to reduce pollutants before they enter the public storm drain system
and to prevent conveyance of debris to harbors, bays and coastal waters.
OC Public Works utilizes contractors to
perform Street Sweeping Services (Services) to prevent debris from entering the
storm drain system in the unincorporated areas of Orange County.
On February 4,
2020, in accordance with the 2019 Contract Policy Manual (CPM), Section 3.3-102
(1), which authorized the County Procurement Officer (CPO) or Deputized
designee (DPA) to execute contracts with annual value of $200,000 or less, the
DPA executed Contract MA-080-20011167 with Jonset Corporation, DBA Sunset
Property Services (Jonset), for a five-year term effective February 10, 2020,
through February 9, 2025, in an annual amount not to exceed $60,000, for a
cumulative total amount not to exceed $300,000. This contract is utilized for
Services in locations within the County’s jurisdiction in the northern portion of
Orange County.
In order to provide Services in locations
in the County's jurisdiction in the southern portion of Orange County, the Board of Supervisors (Board) approved
Contract MA-080-22010531. Additional CPO or DPA actions related to this
contract are summarized in the table below.
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Date |
Action |
Contractor |
Amount |
Effective Date |
End Date |
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3/22/2022 |
Board approved
Contract MA-080-22010531 |
Jonset |
$2.025 million |
5/1/2022 |
4/30/2025 |
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3/14/2023 |
DPA executed
Assignment, Novation and Consent Agreement |
SCA of CA, LLC
(Contractor) |
N/A |
3/14/2023 |
4/30/2025 |
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10/4/2023 |
DPA executed
Amendment No. 2 to Contract MA-080-22010531 to amend total unit cost per curb
mile |
Contractor |
N/A |
11/1/2023 |
4/30/2025 |
In an effort to
consolidate Services for both northern and southern locations into a single
contract, on September 26, 2024, OC Public Works issued an Invitation for Bid
for Services on the County online bidding system. One bid was received. The
lowest responsive, responsible bidder, incumbent Contractor, was deemed qualified to perform the
needed Services. The Bid Summary is included as Attachment C.
OC
Public Works is procuring these Services in accordance with the 2024 CPM
Section 3.3.102. The Orange County Preference Policy (OCPP) was applicable and
incorporated into this solicitation; however, no OCPP qualified proposals were
submitted.
OC Public Works is
recommending the Board approve Contract MA-080-25010266 (Contract) with the
Contractor for Services, effective February 10, 2025, through February 9, 2028,
in an amount not to exceed $3.025 million with the option to renew for one
additional two-year term upon Board approval. Contract MA-080-22010531, which
expires on April 30, 2025, will be terminated for convenience upon the Board's
approval of the proposed Contract.
OC Public Works
has conducted due diligence on the Contractor. Reference checks were
satisfactory and completed with Hollywood Media District, City of Costa Mesa
and City of Manhattan Beach regarding similar services. OC Public Works has
verified there are no concerns that must be addressed with respect to the
Contractor’s ownership/name, litigation status or conflicts with County
interests.
This Contract does
not currently include subcontractors or pass through to other providers. See
Attachment B for the Contract Summary Form.
The Contract is
being presented for Board consideration less than 30 days before its effective
date due to additional negotiation time required, which resulted in a two
percent reduction in rates over those proposed in the Contractor's bid
documents.
Compliance
with CEQA: The
proposed project is Categorically Exempt (Class 1) from the provisions of CEQA
pursuant to CEQA Guidelines Section 15301, because it involves the approval of
a contract for the maintenance of existing public facilities involving
negligible or no expansion of existing use.
FINANCIAL IMPACT:
Appropriations
for the Contract are included in Fund 115, OC Road, FY 2024-25 Budget and will
be included in the budgeting process for future years.
The proposed Contract includes a provision
stating the Contract is subject to, and contingent upon, applicable budgetary
appropriations being approved by the Board for each fiscal year during the term
of this Contract. If such appropriations are not approved, this Contract may be
immediately terminated without penalty to the County.
STAFFING IMPACT:
N/A
ATTACHMENT(S):
Attachment A - Contract
MA-080-25010266 with SCA of CA, LLC
Attachment B - Contract Summary Form
Attachment C - Bid Summary
Attachment D - Street Sweeping Mileage