Agenda Item   



                                                                                                                        ASR Control  19-001392




legal entity taking action:

Board of Supervisors

board of supervisors district(s):

All Districts

SUBMITTING Agency/Department:

County Executive Office   (Approved)

Department contact person(s):

Joel Golub (714) 834-6827 



Mai Le (714) 834-7213



Subject:  First Quarter FY 2019-20 Information Technology Projects Progress Report


      ceo CONCUR

County Counsel Review

Clerk of the Board


No Legal Objection

Consent Calendar



3 Votes Board Majority




    Budgeted: N/A

Current Year Cost: N/A

Annual Cost: N/A




    Staffing Impact:


# of Positions:

Sole Source: N/A

    Current Fiscal Year Revenue: N/A

  Funding Source: N/A

County Audit in last 3 years: No



    Prior Board Action: 09/24/2019 #15, 06/25/2019 #18, 03/26/2019 #14, 12/18/2018 #14




Receive and file the Quarterly Information Technology Projects Progress Report for First Quarter FY 2019-20.







Receiving and filing the First Quarter FY 2019-20 Information Technology Projects Progress Report provides the Board of Supervisors and the public with an update on the status of major County technology projects.






Since 2006, the Program Management Office (PMO) of the Orange County Information Technology (OCIT) has reported quarterly on the status of Information Technology (IT) projects with a budget of $150,000 or more. Project status details are gathered from County department project managers and verified by the PMO. The First Quarter FY 2019-20 IT Projects Progress Report covers the period of July 1, 2019, through September 30, 2019, and is included with this Agenda Staff Report as Attachment A.


The number of active projects in this reporting period is 22, an increase from 21 projects reported in the previous quarter (due to two projects completed in that quarter and three new projects this quarter). The three new projects are from John Wayne Airport: Building Automation System, Emergency Phones Upgrade and Video Management System. The total budget increased to $46,530,651 from $38,861,383.


During this reporting period, all of the reportable IT projects in the County are on budget. The Property Tax System Re-platform project’s budget and schedule have been re-baselined and are on track against the new baseline. The Modernizing the Courtroom Wireless & Cabling project experienced schedule delay due to resource constraints associated with the location moves.


Two projects were completed during this reporting period. In collaboration with the pilot departments – Child Support Services, County Counsel and Human Resource Services – OCIT successfully rolled out an Email Cryptography solution that enables County employees to encrypt confidential email messages. Leveraging an existing technology platform, OCIT was able to reduce project implementation costs and eliminate additional ongoing software license costs, while completing the pilot on schedule. In addition, working with the County Executive Office Public Information Officer team and the Board of Supervisors' (Board) offices, OCIT successfully completed “Go Live” with all five Board websites re-designed and migrated to a new Web Content Management System. Besides additional features such as Google Translate and Board Bot (conversational search), the new platform provides multiple online channels and formats such as web, mobile apps, mobile devices, email media and social media networks.


In addition to the status of the individual projects, the complete progress report (Attachment A) provides information and data regarding the County’s IT project performance and investment trends over the last 12 quarters.


The Board received the previous Quarterly IT Projects Progress Reports on September 24, 2019; June 25, 2019; March 26, 2019; December 18, 2018; September 25, 2018; June 5, 2018; and every previous quarter since May 24, 2016.














Attachment A - First Quarter FY 2019-20 Information Technology Projects Progress Report