Agenda Item AGENDA STAFF REPORT ASR
Control 19-001298 |
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MEETING DATE: |
01/14/20 |
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legal entity taking action: |
Board of Supervisors |
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board of supervisors
district(s): |
3 |
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SUBMITTING
Agency/Department: |
Social Services Agency (Approved) |
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Department contact
person(s): |
Alyson Piguee (714) 245-6190 |
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Isela Martinez (714) 541-7834 |
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Subject: Amend Contract for
Janitorial and Day Porter Services at Eckhoff Facilities
ceo CONCUR |
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Clerk of the Board |
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Concur |
Approved Agreement to Form |
Discussion |
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3 Votes Board Majority |
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Budgeted: Yes |
Current Year Cost:
$7,000 |
Annual Cost:
FY 2020-21 $15,000 |
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Staffing Impact: |
No |
# of Positions:
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Sole Source:
No |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 10/30/2018
#20 |
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RECOMMENDED ACTION(S):
Authorize the County Procurement Officer or authorized Deputy to execute Amendment #1 to the Contract with OMNI Enterprise Inc. for janitorial and day porter services at 800 and 840 North Eckhoff Street in Orange and to increase the total contract amount by $30,000 for a revised cumulative contract total of $813,300, for the period of January 15, 2020, through October 31, 2021.
SUMMARY:
Approval of Amendment #1 to the Contract with OMNI Enterprise Inc. for janitorial and day porter services at 800 and 840 North Eckhoff Street for additional janitorial services will provide critical services to maintain health and safety standards for staff and clients on the premises during extended hours.
BACKGROUND INFORMATION:
The Social Services Agency (SSA) is requesting the Board of Supervisors’ (Board) approval to execute Amendment #1 to the Contract with OMNI Enterprise Inc. for janitorial and day porter services for the SSA buildings located at 800 and 840 North Eckhoff Street in Orange (Eckhoff Facility) for additional janitorial services, in an amount of $30,000, for a new revised cumulative total of $813,000, for the period of January 15, 2020, through October 31, 2021.
The Eckhoff Facility buildings are County-owned and house SSA staff from various divisions, along with Orange County Sheriff-Coroner Department (OCSD) staff from its Communications Division. Janitorial and day porter services at these two buildings are essential to maintain health and safety standards for staff and clients. This amendment is to provide additional janitorial services for Saturday and Sunday due to the need for additional space to facilitate court-ordered monitored and supervised visitation between children and their parents/relatives on Saturdays and Sundays. Visitation is a key component of family reunification case plans and necessary to comply with existing resources as they both have significant waitlists on the weekends and will be working with staff and contracted partners to provide weekend visitation support.
The Board approved the Contract with Omni Enterprise Inc. for janitorial and day porter services for the Eckhoff Facility on October 30, 2018, for the period of November 1, 2018, through October 31, 2021, in an amount not to exceed $783,300.
This Contract does not currently include subcontractors or pass through to other providers. See Attachment C for Contract Summary Form. This Contract, due to the nature of the services, could require the addition of subcontractors. In order to add subcontractor(s) to the Contract, the contractor must seek express consent from SSA. Should the addition of a subcontractor impact the scope of work and/or Contract amount, SSA will bring the item back to the Board for approval.
SSA has verified there are no concerns that must be addressed with respect to Contractor’s ownership/name, litigation status, or conflicts with County interests.
FINANCIAL IMPACT:
Appropriations for this Contract are included in Budget Control 063, Social Services Agency for FY 2019-20 Budget and will be included in the budgeting process for future years.
SSA's portion of the Contract is funded by federal 33 percent, state 62 percent and County funds 5 percent. The OCSD portion of the cost is 18.83 percent and funded by County General Funds.
Federal and state dollars are comprised of qualified SSA program funding allocations based on its generic supporting function. County General Funds will be used towards the required match to access federal and state funding.
Contingency of Funds
The contract includes provisions that the contract is contingent upon the availability of funds and inclusion of sufficient funds in the budget approved by the Board for each fiscal year the contract remains in effect or operation. In the event such funding is terminated or reduced, the County may terminate the contract, reduce the County’s maximum obligation or modify the contract, without penalty.
STAFFING IMPACT:
N/A
REVIEWING AGENCIES:
Orange County Sheriff-Coroner Department
ATTACHMENT(S):
Attachment A – Amendment #1 for Contract MA-063-19010383
Attachment B – Redline Contract MA-063-19010383
Attachment C - Contract Summary Form